1. What is component tracking?

Component tracking is a way to monitor parts and equipment on and off your fleet. All markable components are labelled with their own unique identifying number and corresponding QR code and their location is recorded and tracked at all times.

Every time a vehicle comes into the depot, the DATAMARK personnel scan the unit to check that all components are where they are expected to be. Marked parts are also inspected in all other locations such as stores, off-component and scrap areas. Any exceptions are highlighted and reported to the client as a “Pending Issue” for investigation and resolution.

Marked parts are tracked on vehicles, in stores, when issued to breakdown, when issued to satellite stores and when they go forrepair either on site or off site. This information provides a clear picture ofthe movement of parts from purchase to stores onto vehicles and back again.

2. Can I see a full history of a vehicle’s parts used throughout its life?

Yes the Client can access a report on any vehicle for any period of time to what parts are marked and what parts have been changed and when. The parts are marked in position so a Client will be able to see how many times the right from shock has been changes for example.

3. Can I see a full history of a component’s life?

Yes the Client can access a specific parts life history to understand which vehicles it has been on how many times it has been repaired and who carried out the repairs.

4. What are the benefits of DATAMARK?

• Eradicate theft by exchange
• Ensure that the life span of any component is fully utilised
• Maintain control over store and workshop activities by auditing transactions and bringing about clear accountability.
• Reduce operating costs by understanding how a fleet consumes components and where targeted preventative maintenance can be implemented.
• Compare performance on different brands to ensure the best decisions on purchasing.
• Manage the part consumption of a particular unit.
• Ensure Supplier claims are raised and actioned.
• Tracking of repair quality.

5. What is the basis of DATAMARK reporting?

DATATRACK system generated reports work on an Exception Reporting basis, highlighting components that were not found on inspection and are unaccounted for. These missing components make up the Pending Issues report.

6. What access do I have to reporting from DATAMARK?

Clients can log into a web based Dash Board via secure username and password where they can access the following reports in real time:

• Individual component history
• Unit transaction history
• Pending issues for both unit and stores
• Number of uninspected vehicles
• Fleet totals
• Number of active components
• Total vehicle inspections
• Repairs outstanding
• Breakdown outstanding
• Excessive replacement  of parts on a unit
• Parts scrapped vs historical monthly parts scrapped
• Parts bought in the month compared to historical monthly purchases

In addition, clients receive a monthly report package which is customised to their business needs. Reports are emailed and presented in person by DATAMARK Management.

7. What is the implementation process?

A list of the selected components are marked using non-transferable QR coded labels with a unique ID Number. Each component is registered against its ID number on a Record of Marks which captures the make, model, supplier and order number. The ROM’s are sent to Head Office for upload into the DATATRACK system.

8. What does the client need to provide for implementation?

• An up to date and comprehensive fleet sheet
• A list of depots and stores
• A list of current suppliers
• Reliable internet connection.

9. What contributions does the client make to the running of the system?

• A daily list of vehicles due in the depot from your Operations department.
• Copies of invoices for new purchases
• Component Change Forms (CCF) must be filled out each time a component is moved or sent for repair.
• Access to cabs for tilting
• Access to battery compartments for scanning
• Access to stores for inspections

10. Will there be disruption to the daily running of the site?

The DATAMARK team works independently of the clients staff.

Running and maintaining DATATRACK involves minimal interruption to the client activities.

11. How are inspections conducted?

The labelled components are scanned using a 2D batch scanner whilst trucks are in the workshop.

12. What volume can your inspectors handle?

One inspector can cover 8 to 10 trucks and trailers in a day.