Part Marking & Tracking
DATAMARK’s purpose built component tracking software DATATRACK is designed to reflect the best business practices of the local region. It offers a unique component management ability that monitors movements of an extensive range of component types both in stores and on vehicles. Originally designed to prevent theft by exchange, DATATRACK has been developed to audit clients’ own stores and workshop systems and provide valuable information on vehicle maintenance as well as assist in procurement decisions.
DATAMARK utilizes a non-transferable, uniquely numbered QR coded label to mark the range of components and moveable equipment selected by the client. An onsite team of DATAMARK checkers carries out daily inspections on vehicles as they pass through the depot. Inspections are sent electronically to the DATATRACK system at Head Office. Exceptions and outstanding issues reports are communicated to appropriate line managers on a weekly basis for action, with the DATAMARK Site Supervisor standing by to help find resolution.
The Process
DATAMARK implement and remain on site to continuously mark and inspect parts on vehicles and in stores.
1 Mark Components
Identified vehicle components are marked with a unique, non-transferable serial number and barcode.
2 Link Stock And Components Issued to Vehicle
DataTrack ensures complete transparency with scanned inspection of track components in stores and on vehicles.
All store transactions (goods received, components issued and returned, scrap) independently verified by site personnel.
3 Ongoing Scanning
Routine and prioritized scanned inspections of tracked components in stores and on vehicles.
Automatic raised pending issue/ Exception Reports are created and resolved through on going scanning.
4 System Generated Reports
System-generated reporting and the automated process of dealing with expectations bring out clear accountability from employees to service providers and result in complete peace of mind for the client.
The Execution
DATAMARK move on site and mark all parts both on and off the vehicles with non transferable uniquely numbered QR coded labels. System implementation, daily operations and ongoing activities are non-invasive and will not disrupt your operation. DATAMARK permanently station their own staff on site to mark components and conduct daily inspections. Operational exceptions are reported as they occur so your line management can act decisively. A customised report pack is supplies monthly to summarise monthly activities for high level management.
Key Benefits
DATAMARK marking and tracking is not a stock or accounting system, it is an individual component marking and tracking system, where a powerful database is built up over time to give clients valuable insight into their haulage operation and reduce consumption of parts. It also supports accounting and stock systems by providing an independent set of data that can be compared to the clients’ own records.
The DATAMARK system is underpinned by the marking and tracking of parts on and off vehicles, in and out of stores, to and from repairs and breakdowns. DATAMARK’s on site employees do all the marking and data capture while doing regular scanning inspections of vehicles and stores to ensure that all components are where they are expected to be.
DATAMARK provides the following benefits to the client:
- Eliminates part swapping and loss from stores and vehicles.
- Eliminates part exchange during service and repair.
- Tracks parts send on breakdown or sent to a remote store’s location.
- Alerts when recently supplied or repaired parts fail so that customers can make supplier claims quickly.
- Alerts when parts are replaced more than once in a specified period so that customers can quickly investigate the reason for excessive replacement.
- Brand comparison and vehicle component performance reports.
- Control of parts and ‘scrapping’ thereby providing transparency and reducing the volume of ‘scrapped’ parts.
The client has access to data and reports providing.
- Individual component history throughout the lifespan of a part.
- Individual vehicle history throughout the life span of that vehicle.
- Current Repairs Outstanding and Repair Transactions per supplier.
- All marked part purchases and acquisitions.
- All marked part scrapping.
- Excessive replacement of parts on units.
- Battery transaction reports.
The DATAMARK system is proven to reduce operational costs, it significantly improves traceability of parts, procurement systems, brand viability and lifespan control. It improves accountability in stores, workshops and with service providers and suppliers.
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